DATAnet.za Application subscription process

The service offering

DATAnet.za is available to all GS1 members and non-members who need to electronically synchronise their product data information through to their clients.
DATAnet.za is a stand-alone service offering from GS1 South Africa. The subscription is over and above the annual GS1 license fee for the GS1 Global Company Prefix.
There is an annual subscription fee payable that is based on a cost recovery model. Our mission is to ensure that the service is affordable and sustainable for our micro, small and medium members.

The basic process

  1. Make sure that you at least have a Global Location Number (GLN). If you have a prefix (number bank) with GS1 SA, you will also have a GLN.
  2. Complete the Trade Partner Service Level Agreement.
  3. Make payment for the DATAnet.za license.
  4. GS1 SA will register you on the 1WorldSync platform (needed for entry of product data) and will send you log in details after you have done training.
  5. GS1 SA will register you on the DATAnet.za platform (needed for checking data status and completing retailer listing forms) and will send you log in details.
  6. If you make use of a Data Controller (a company or person that publish and maintain product data on DATAnet on your behalf):
    1. Then – Training is recommended, but not mandatory.
    2. Else – attending DATAnet.za training is compulsory.
  7. Load product data into 1WorldSync making use of either of the following:
    1. The 1WorldSync portal for manual load or via an import spreadsheet.
    2. Machine to machine via an XML message sent through an AS2 communication channel (the AS2 comms channel will 1st have to be set up).
  8. Publish data to at least the GS1 QC Retailer. This will send the data to DATAnet.za where quality control is done on the data. If the data is OK it will be visible on DATAnet.za, otherwise it will be sent back to 1WorldSynch with an error message.
  9. If the data is OK, publish it to the data recipients (typically the retailers) that will receive the data and us it.
    1. At this point you could populate a specific retailer’s listing form from DATAnet.za or export the data.

Yes. A subscription to DATAnet.za includes full access to the 1WorldSync portal where you load, register and publish all your product data for quick, streamlined synchronisation of your product data.

Step 1: Make sure that you at least have a Global Location Number (GLN). If you have a prefix (number bank) with GS1 SA, you will also have a GLN.

You could find an application form here: application forms

 

Step 2: Complete the Trade Partner Service Level Agreement (TPSLA).

Before you complete the TPSLA, please make sure that you have the following available:

  • Full registered company name as well as ‘Trading as’ details
  • Company registration number
  • VAT number
  • The contact details for the person who will be liaising directly with GS1 South Africa on your business needs
  • Contact details for the Financial person in your business
  • Are you using a Data Controller? If yes, have all their contact details on hand for ease of reference

Click here to download the TPSLA.

Submit the completed application form to services@gs1za.co.za

Step 3: Make payment for the DATAnet.za license.

An invoice will be generated based on the number of GS1 Global Company Prefixes you want to use on DATAnet.za and/or the number of non-South Africa issued barcodes you want to use on DATAnet.za.

For Healthcare distributors the number of products supplied to a hospital will determine the number bank options.

Payment can be made via Electronic Funds Transfer, quoting the Invoice Number as reference.

Our banking details are:

Standard Bank of SA LTD
Hyde Park Branch
IBT: 006605
Acc No: 022294457
Account Name: CGCSA

Send your proof of payment (with your Invoice number as reference) to services@cgcsa.co.za or fax 086-7435-203.

Step 4: GS1 SA will register you on the 1WorldSync platform (needed for entry of product data) and will send you log in details after you have done training.

1WorldSync sends out a ’no reply’ e-mail with your password. Check your Junk/Spam inbox. If you do not receive a mail from 1WorldSync contact GS1 South Africa on services@cgcsa.co.za to request a password reset.

Step 5: GS1 SA will register you on the DATAnet.za platform (needed for checking data status and completing retailer listing forms) and will send you log in details.

 

Step 6: If you make use of a Data Controller (a company or person that publish and maintain product data on DATAnet on your behalf):

  1. Then – Training is recommended, but not mandatory.
  2. Else – attending DATAnet.za training is compulsory.

You could find a DATAnet.za training application form here: application forms
You could find a list of Data Controllers here: data controllers

Step 7: Load product data into 1WorldSync making use of either of the following:

  1. The 1WorldSync portal for manual load or via an import spreadsheet.
  2. Machine to machine via an XML message sent through an AS2 communication channel (the AS2 comms channel will 1st have to be set up).

 

Step 8: Publish data for Quality Control.

Publish item data at least to the GS1 QC Retailer. This will send the data to DATAnet.za where quality control is done on the data. If the data is OK it will be visible on DATAnet.za, otherwise it will be sent back to 1WorldSynch with an error message.

Step 9: If the data is OK, publish it to the data recipients (typically the retailers) that will receive the data and use it.

At this point you could populate a specific retailer’s listing form from DATAnet.za or export the data.

No access will be granted to the data synchronisation portals unless a training workshop has been attended. 1WorldSync is a live global system so knowing how to use the system is important to get you started.

Book your training today

Step 1: Make payment for the training

Step 2: Submit the training booking form with proof of payment to services@gs1za.co.za

Step 3: A confirmation mail will be sent to you from the GDSN team

Please note that a minimum of 5 delegates are required for training in Cape Town and Durban. Dates have been provisionally assigned on the booking form but may be changed if the minimum number of delegates are not registered.

If you are using a registered Data Controller, training is not mandatory, but recommended.

Data Controller Directory

GS1 South Africa also offers On-site DATAnet.za training at your company. For information please contact services@gs1za.co.za

A Data Recipient is a business (for example a retailer, wholesaler, hospital or produce market), Industry Association, Government body, logistics provider or trade partner that needs to get product data from suppliers in an electronic format.

Step 1: Download the Local Data Recipient Service Level Agreement

Click here to download the TPSLA.

Step 2:

Complete and sign the SLA

Step 3:

Submit the application form to services@gs1za.org

Step 4:

An invoice will be generated and sent to you

Step 5:

Make payment and send your proof of payment (with your Invoice number as reference) to services@cgcsa.co.za or fax 086-7435-203

Step 6:

XML Schema information and other relevant information needed to integrate with DATAnet.za will be communicated to you.

Make sure that you at least have a Global Location Number (GLN), otherwise apply for it.
You could follow the same application process as for any other supplier.
You will be charged for the volume of items on DATAnet.za.

Today retailers, wholesalers, hospitals, government bodies, logistics companies and final users of your product data receive information electronically via the many global data synchronisation networks around the world. These receivers are called Data Recipients.

GS1 South Africa synchronises data for over 20 retailers and wholesalers through web-services. A XML message of all your companies published product is sent in real time. This is the easy way for your clients to get your product data quickly and seamlessly as well as for making buying decision or selecting the right suppliers.
Europe is fast becoming the demand side of master product data for compliance to regulations eg EU1169.
The GDSN platform is being accepted by regulators globally as the central repository for accurate data that will enable hospital groups, blood banks, 3rd party logistics providers to receive accurate, maintained product master data.

Data Recipient Value Proposition

A Data Recipient is a business (for example a retailer, wholesaler, hospital or produce market), Industry Association, Government body, logistics provider or trade partner that needs to get your product data in an electronic format.

  • Step 1: Download the Local Data Recipient Service Level Agreement
  • Step 2: Complete and sign the SLA
  • Step 3: Submit the application form with proof of payment to services@gs1za.org
  • Step 4: An invoice will be generated and sent to you for payment
  • Step 5: Make payment (Register on the Home Page and make an online payment)

The Schema’s required for Data Recipients are all defined and ready for you to download